{"id":203245,"date":"2025-04-11T03:21:05","date_gmt":"2025-04-11T03:21:05","guid":{"rendered":"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/"},"modified":"2025-04-11T03:21:05","modified_gmt":"2025-04-11T03:21:05","slug":"how-to-get-text-in-pivot-table-value-field","status":"publish","type":"post","link":"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/","title":{"rendered":"How to get text in pivot table value field?"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_62 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#How_to_get_text_in_pivot_table_value_field\" title=\"How to get text in pivot table value field?\">How to get text in pivot table value field?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#FAQs\" title=\"FAQs:\">FAQs:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#1_Can_I_only_display_text_in_the_value_field_using_this_method\" title=\"1. Can I only display text in the value field using this method?\">1. Can I only display text in the value field using this method?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#2_Will_this_affect_the_overall_functionality_of_my_pivot_table\" title=\"2. Will this affect the overall functionality of my pivot table?\">2. Will this affect the overall functionality of my pivot table?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#3_Can_I_revert_back_to_showing_numerical_values_in_the_value_field\" title=\"3. Can I revert back to showing numerical values in the value field?\">3. Can I revert back to showing numerical values in the value field?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#4_Will_this_method_work_with_all_versions_of_Excel\" title=\"4. Will this method work with all versions of Excel?\">4. Will this method work with all versions of Excel?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#5_Can_I_apply_this_method_to_multiple_value_fields_in_the_same_pivot_table\" title=\"5. Can I apply this method to multiple value fields in the same pivot table?\">5. Can I apply this method to multiple value fields in the same pivot table?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#6_Is_there_a_limit_to_the_length_of_text_that_can_be_displayed_in_the_value_field\" title=\"6. Is there a limit to the length of text that can be displayed in the value field?\">6. Is there a limit to the length of text that can be displayed in the value field?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#7_Will_formatting_options_like_font_size_and_color_be_preserved_when_displaying_text_in_the_value_field\" title=\"7. Will formatting options like font size and color be preserved when displaying text in the value field?\">7. Will formatting options like font size and color be preserved when displaying text in the value field?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#8_Can_I_combine_text_values_with_numerical_values_in_the_same_value_field\" title=\"8. Can I combine text values with numerical values in the same value field?\">8. Can I combine text values with numerical values in the same value field?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#9_Are_there_any_performance_implications_to_consider_when_displaying_text_values_in_the_value_field\" title=\"9. Are there any performance implications to consider when displaying text values in the value field?\">9. Are there any performance implications to consider when displaying text values in the value field?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#10_Can_I_customize_the_display_of_text_values_further_such_as_adding_prefixes_or_suffixes\" title=\"10. Can I customize the display of text values further, such as adding prefixes or suffixes?\">10. Can I customize the display of text values further, such as adding prefixes or suffixes?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#11_Will_the_text_values_be_sorted_alphabetically_in_the_value_field\" title=\"11. Will the text values be sorted alphabetically in the value field?\">11. Will the text values be sorted alphabetically in the value field?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#12_Can_I_export_a_pivot_table_with_text_values_to_a_different_file_format_such_as_a_PDF_or_CSV\" title=\"12. Can I export a pivot table with text values to a different file format, such as a PDF or CSV?\">12. Can I export a pivot table with text values to a different file format, such as a PDF or CSV?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_to_get_text_in_pivot_table_value_field\"><\/span>How to get text in pivot table value field?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>When working with pivot tables in Microsoft Excel, you may come across a situation where you need to display text in the value field instead of numbers. By default, Excel will try to aggregate text values, which can be frustrating if you simply want to display the text as-is. However, there is a workaround to achieve this.<\/p>\n<p>To get text in pivot table value field, you can use the &#8220;Show Values As&#8221; option in the Value Field Settings. Follow these steps:<\/p>\n<p>1. Right-click on any value in the pivot table.<br \/>\n2. Select &#8220;Value Field Settings&#8221; from the context menu.<br \/>\n3. In the Value Field Settings dialog box, go to the &#8220;Show Values As&#8221; tab.<br \/>\n4. Select &#8220;Show Values As&#8221; and choose the &#8220;Text&#8221; option from the drop-down menu.<br \/>\n5. Click OK to apply the changes.<\/p>\n<p>Once you have done this, your pivot table should now display text in the value field without any aggregation or calculation.<\/p>\n<p>This simple workaround can be a useful trick to have in your Excel toolkit, especially when dealing with datasets that contain both numerical and text values. Remember to adjust the settings accordingly to suit your specific needs and data structure.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<h3><span class=\"ez-toc-section\" id=\"1_Can_I_only_display_text_in_the_value_field_using_this_method\"><\/span>1. Can I only display text in the value field using this method?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, this method specifically allows you to display text values in the pivot table value field without any aggregation or calculations.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_Will_this_affect_the_overall_functionality_of_my_pivot_table\"><\/span>2. Will this affect the overall functionality of my pivot table?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nNo, using the &#8220;Text&#8221; option in the &#8220;Show Values As&#8221; settings will only impact how the values are displayed in the value field and will not affect the underlying data or calculations.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_Can_I_revert_back_to_showing_numerical_values_in_the_value_field\"><\/span>3. Can I revert back to showing numerical values in the value field?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, you can easily switch back to displaying numerical values by adjusting the &#8220;Show Values As&#8221; settings back to the default option or choosing a different calculation method.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Will_this_method_work_with_all_versions_of_Excel\"><\/span>4. Will this method work with all versions of Excel?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, this method should be applicable to most versions of Excel that support pivot tables and value field settings.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Can_I_apply_this_method_to_multiple_value_fields_in_the_same_pivot_table\"><\/span>5. Can I apply this method to multiple value fields in the same pivot table?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, you can use the &#8220;Text&#8221; option for multiple value fields within the same pivot table to display text values as needed.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Is_there_a_limit_to_the_length_of_text_that_can_be_displayed_in_the_value_field\"><\/span>6. Is there a limit to the length of text that can be displayed in the value field?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nThere may be limitations based on the design and layout of your pivot table, but in general, you should be able to display longer text strings without any issues.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Will_formatting_options_like_font_size_and_color_be_preserved_when_displaying_text_in_the_value_field\"><\/span>7. Will formatting options like font size and color be preserved when displaying text in the value field?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, any formatting applied to the text values in the source data or pivot table should be retained when using the &#8220;Text&#8221; option in the value field settings.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"8_Can_I_combine_text_values_with_numerical_values_in_the_same_value_field\"><\/span>8. Can I combine text values with numerical values in the same value field?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, you can mix text and numerical values in the same value field using the &#8220;Text&#8221; option, allowing for flexibility in how you present your data.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"9_Are_there_any_performance_implications_to_consider_when_displaying_text_values_in_the_value_field\"><\/span>9. Are there any performance implications to consider when displaying text values in the value field?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nGenerally, displaying text values should not significantly impact the performance of your pivot table, but it&#8217;s always a good idea to monitor any potential changes in processing time.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"10_Can_I_customize_the_display_of_text_values_further_such_as_adding_prefixes_or_suffixes\"><\/span>10. Can I customize the display of text values further, such as adding prefixes or suffixes?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, you can combine the &#8220;Text&#8221; option with other formatting options in Excel to further customize how text values are displayed in the value field.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"11_Will_the_text_values_be_sorted_alphabetically_in_the_value_field\"><\/span>11. Will the text values be sorted alphabetically in the value field?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nBy default, text values in the value field may be sorted alphabetically, but you can adjust the sorting options in the pivot table settings to suit your preferences.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"12_Can_I_export_a_pivot_table_with_text_values_to_a_different_file_format_such_as_a_PDF_or_CSV\"><\/span>12. Can I export a pivot table with text values to a different file format, such as a PDF or CSV?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, you should be able to export your pivot table with text values to different file formats without any issues, preserving the text values in the value field during the conversion process.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How to get text in pivot table value field? When working with pivot tables in Microsoft Excel, you may come across a situation where you need to display text in the value field instead of numbers. By default, Excel will try to aggregate text values, which can be frustrating if you simply want to display &#8230; <\/p>\n<p class=\"read-more-container\"><a title=\"How to get text in pivot table value field?\" class=\"read-more button\" href=\"https:\/\/namso-gen.co\/blog\/how-to-get-text-in-pivot-table-value-field\/#more-203245\">Read more<span class=\"screen-reader-text\">How to get text in pivot table value field?<\/span><\/a><\/p>\n","protected":false},"author":51,"featured_media":107420,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[86279],"tags":[],"class_list":["post-203245","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-learn","no-featured-image-padding"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to get text in pivot table value field?<\/title>\n<meta name=\"description\" content=\"How to get text in pivot table value field? 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