{"id":138336,"date":"2025-05-16T01:03:24","date_gmt":"2025-05-16T01:03:24","guid":{"rendered":"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/"},"modified":"2025-05-16T01:03:24","modified_gmt":"2025-05-16T01:03:24","slug":"how-to-email-notice-to-a-tenant-to-vacate","status":"publish","type":"post","link":"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/","title":{"rendered":"How to email notice to a tenant to vacate?"},"content":{"rendered":"<p>When it comes to ending a tenancy and requesting your tenant to vacate the property, it is essential to utilize an effective and professional communication method. Email can be a convenient and efficient way to deliver such notices. However, there are certain guidelines to follow to ensure that your email is clear, compliant with local laws, and legally binding. In this article, we will outline the key steps to properly email a notice to a tenant to vacate their rental property.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_62 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#The_email_subject_line\" title=\"The email subject line:\">The email subject line:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#The_salutation\" title=\"The salutation:\">The salutation:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Clear_and_direct_opening_statement\" title=\"Clear and direct opening statement:\">Clear and direct opening statement:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Provide_reasoning\" title=\"Provide reasoning:\">Provide reasoning:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#State_legal_obligations\" title=\"State legal obligations:\">State legal obligations:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Be_clear_about_deadlines\" title=\"Be clear about deadlines:\">Be clear about deadlines:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Reiterate_the_consequences\" title=\"Reiterate the consequences:\">Reiterate the consequences:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Include_important_details\" title=\"Include important details:\">Include important details:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Encourage_communication\" title=\"Encourage communication:\">Encourage communication:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Attach_supporting_documents\" title=\"Attach supporting documents:\">Attach supporting documents:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Positive_closing\" title=\"Positive closing:\">Positive closing:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Proofread_and_send\" title=\"Proofread and send:\">Proofread and send:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#Frequently_Asked_Questions\" title=\"Frequently Asked Questions:\">Frequently Asked Questions:<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#1_Does_a_notice_to_vacate_always_have_to_be_in_writing\" title=\"1. Does a notice to vacate always have to be in writing?\">1. Does a notice to vacate always have to be in writing?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#2_How_much_notice_should_I_give_my_tenant_to_vacate\" title=\"2. How much notice should I give my tenant to vacate?\">2. How much notice should I give my tenant to vacate?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-16\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#3_What_if_the_tenant_ignores_or_refuses_to_comply_with_the_notice\" title=\"3. What if the tenant ignores or refuses to comply with the notice?\">3. What if the tenant ignores or refuses to comply with the notice?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-17\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#4_Can_I_send_the_notice_to_vacate_via_regular_mail\" title=\"4. Can I send the notice to vacate via regular mail?\">4. Can I send the notice to vacate via regular mail?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-18\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#5_Do_I_need_to_include_the_reason_for_the_notice_in_the_email\" title=\"5. Do I need to include the reason for the notice in the email?\">5. Do I need to include the reason for the notice in the email?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-19\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#6_Is_it_necessary_to_use_certified_mail_for_eviction_notices\" title=\"6. Is it necessary to use certified mail for eviction notices?\">6. Is it necessary to use certified mail for eviction notices?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-20\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#7_Should_I_provide_a_forwarding_address_in_the_notice\" title=\"7. Should I provide a forwarding address in the notice?\">7. Should I provide a forwarding address in the notice?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-21\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#8_Can_I_email_the_notice_if_the_lease_agreement_doesnt_specify_electronic_communication\" title=\"8. Can I email the notice if the lease agreement doesn&#8217;t specify electronic communication?\">8. Can I email the notice if the lease agreement doesn&#8217;t specify electronic communication?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-22\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#9_Can_I_use_a_template_for_the_notice_to_vacate\" title=\"9. Can I use a template for the notice to vacate?\">9. Can I use a template for the notice to vacate?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-23\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#10_Is_it_possible_to_negotiate_a_move-out_date_with_the_tenant\" title=\"10. Is it possible to negotiate a move-out date with the tenant?\">10. Is it possible to negotiate a move-out date with the tenant?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-24\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#11_Can_I_charge_a_fee_for_breaking_the_lease\" title=\"11. Can I charge a fee for breaking the lease?\">11. Can I charge a fee for breaking the lease?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-25\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#12_Is_it_necessary_to_involve_a_lawyer_when_sending_a_notice_to_vacate\" title=\"12. Is it necessary to involve a lawyer when sending a notice to vacate?\">12. Is it necessary to involve a lawyer when sending a notice to vacate?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"The_email_subject_line\"><\/span>The email subject line:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nBegin your email by choosing a clear and concise subject line that immediately conveys the purpose of the message. Consider using a subject line such as &#8220;Notice to Vacate.&#8221;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"The_salutation\"><\/span>The salutation:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nStart the email with a formal salutation, using the tenant&#8217;s name, such as &#8220;Dear Mr.\/Ms. [Tenant&#8217;s Last Name].&#8221;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Clear_and_direct_opening_statement\"><\/span>Clear and direct opening statement:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nClearly state the purpose of the email in the opening paragraph. For example, &#8220;I am writing to officially notify you that your tenancy at [rental property address] will be terminated, and you are required to vacate the premises by [specific date].&#8221;<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Provide_reasoning\"><\/span>Provide reasoning:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nExplain the reason for the notice, whether it is due to the end of the lease term, non-compliance with the rental agreement, or any other valid legal grounds. Be concise and include relevant details.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"State_legal_obligations\"><\/span>State legal obligations:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nMention the specific laws and clauses that justify the termination of the lease agreement, underscoring the legality of the notice.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Be_clear_about_deadlines\"><\/span>Be clear about deadlines:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nClearly specify the date by which the tenant is required to vacate the property, including the day, month, and year. This deadline should comply with the notice period required by local rental laws.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Reiterate_the_consequences\"><\/span>Reiterate the consequences:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nMention any consequences or legal actions that may follow if the tenant fails to comply with the notice to vacate. This serves as a reminder of the seriousness of the situation.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Include_important_details\"><\/span>Include important details:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nProvide additional details that may help the tenant during the move-out process, such as when and where to return keys, how to reclaim their security deposit, and any necessary inspections.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Encourage_communication\"><\/span>Encourage communication:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nInvite the tenant to reach out to you if they have any questions or require further clarification. This can help in maintaining a cooperative and open line of communication.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Attach_supporting_documents\"><\/span>Attach supporting documents:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nIf there are any relevant documents to support the notice, such as a copy of the lease agreement or a notice of non-compliance, attach them to the email for reference.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Positive_closing\"><\/span>Positive closing:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nEnd the email on a positive note, expressing appreciation for their cooperation, thanking the tenant for their tenancy, and wishing them well in their future endeavors.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Proofread_and_send\"><\/span>Proofread and send:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>\nBefore sending the email, proofread it carefully to ensure clarity, accuracy, and professionalism. Double-check all dates, addresses, and names. Then, send the email.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Frequently_Asked_Questions\"><\/span>Frequently Asked Questions:<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<h3><span class=\"ez-toc-section\" id=\"1_Does_a_notice_to_vacate_always_have_to_be_in_writing\"><\/span>1. Does a notice to vacate always have to be in writing?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, it is crucial to have a written notice to protect both the tenant and the landlord&#8217;s rights. Email serves as a valid form of written notice if the tenant has agreed to electronic communication.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_How_much_notice_should_I_give_my_tenant_to_vacate\"><\/span>2. How much notice should I give my tenant to vacate?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nThe notice period varies by jurisdiction and the reason for eviction. Typically, it ranges from 30 to 90 days. Consult your local rental laws to determine the appropriate notice period.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_What_if_the_tenant_ignores_or_refuses_to_comply_with_the_notice\"><\/span>3. What if the tenant ignores or refuses to comply with the notice?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nIf the tenant ignores or refuses to comply, you may need to seek legal assistance and take appropriate legal action according to your local laws.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Can_I_send_the_notice_to_vacate_via_regular_mail\"><\/span>4. Can I send the notice to vacate via regular mail?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, you can send the notice to vacate via regular mail. However, email provides a convenient and almost instant method of communication.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_Do_I_need_to_include_the_reason_for_the_notice_in_the_email\"><\/span>5. Do I need to include the reason for the notice in the email?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nIncluding the reason for the notice in the email is not legally required but can help to clarify the situation and avoid misunderstandings.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Is_it_necessary_to_use_certified_mail_for_eviction_notices\"><\/span>6. Is it necessary to use certified mail for eviction notices?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nCertified mail with return receipt requested is often required for legal eviction notices, but this depends on local laws. Check your jurisdiction&#8217;s requirements to ensure compliance.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Should_I_provide_a_forwarding_address_in_the_notice\"><\/span>7. Should I provide a forwarding address in the notice?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nWhile it may not be required, providing your forwarding address in the notice can help maintain a professional and open line of communication.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"8_Can_I_email_the_notice_if_the_lease_agreement_doesnt_specify_electronic_communication\"><\/span>8. Can I email the notice if the lease agreement doesn&#8217;t specify electronic communication?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nIf the lease agreement does not address electronic communication, it is always advisable to check with your tenant if they are open to receiving notices via email before sending.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"9_Can_I_use_a_template_for_the_notice_to_vacate\"><\/span>9. Can I use a template for the notice to vacate?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, using a template can help ensure that you include all the necessary information. However, customize it according to your specific situation and local laws.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"10_Is_it_possible_to_negotiate_a_move-out_date_with_the_tenant\"><\/span>10. Is it possible to negotiate a move-out date with the tenant?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, it may be possible to negotiate a move-out date with the tenant if both parties are willing. This can help avoid potential conflicts and make the transition smoother.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"11_Can_I_charge_a_fee_for_breaking_the_lease\"><\/span>11. Can I charge a fee for breaking the lease?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nCharging a fee for breaking the lease typically depends on the terms outlined in the lease agreement and local laws. Consult with a legal professional to understand your options.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"12_Is_it_necessary_to_involve_a_lawyer_when_sending_a_notice_to_vacate\"><\/span>12. Is it necessary to involve a lawyer when sending a notice to vacate?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nIn most cases, involving a lawyer is not necessary for sending a notice to vacate. However, legal advice can be useful, especially if you encounter any complexities or disputes.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When it comes to ending a tenancy and requesting your tenant to vacate the property, it is essential to utilize an effective and professional communication method. Email can be a convenient and efficient way to deliver such notices. However, there are certain guidelines to follow to ensure that your email is clear, compliant with local &#8230; <\/p>\n<p class=\"read-more-container\"><a title=\"How to email notice to a tenant to vacate?\" class=\"read-more button\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/#more-138336\">Read more<span class=\"screen-reader-text\">How to email notice to a tenant to vacate?<\/span><\/a><\/p>\n","protected":false},"author":32,"featured_media":107420,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[86279],"tags":[],"class_list":["post-138336","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-learn","no-featured-image-padding"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to email notice to a tenant to vacate?<\/title>\n<meta name=\"description\" content=\"When it comes to ending a tenancy and requesting your tenant to vacate the property, it is essential to utilize an effective and professional\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to email notice to a tenant to vacate?\" \/>\n<meta property=\"og:description\" content=\"When it comes to ending a tenancy and requesting your tenant to vacate the property, it is essential to utilize an effective and professional\" \/>\n<meta property=\"og:url\" content=\"https:\/\/namso-gen.co\/blog\/how-to-email-notice-to-a-tenant-to-vacate\/\" \/>\n<meta property=\"og:site_name\" content=\"Namso Gen Blog - 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