{"id":119236,"date":"2025-06-11T11:17:42","date_gmt":"2025-06-11T11:17:42","guid":{"rendered":"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/"},"modified":"2025-06-11T11:17:42","modified_gmt":"2025-06-11T11:17:42","slug":"how-long-do-tax-preparers-have-to-keep-records","status":"publish","type":"post","link":"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/","title":{"rendered":"How long do tax preparers have to keep records?"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_62 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#How_long_do_tax_preparers_have_to_keep_records\" title=\"How long do tax preparers have to keep records?\">How long do tax preparers have to keep records?<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#FAQs\" title=\"FAQs:\">FAQs:<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#1_Can_tax_preparers_keep_records_electronically\" title=\"1. Can tax preparers keep records electronically?\">1. Can tax preparers keep records electronically?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#2_What_type_of_records_should_tax_preparers_keep\" title=\"2. What type of records should tax preparers keep?\">2. What type of records should tax preparers keep?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#3_If_a_tax_preparer_no_longer_prepares_tax_returns_do_they_still_need_to_keep_records\" title=\"3. If a tax preparer no longer prepares tax returns, do they still need to keep records?\">3. If a tax preparer no longer prepares tax returns, do they still need to keep records?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#4_Should_tax_preparers_keep_records_for_state_tax_returns_as_well\" title=\"4. Should tax preparers keep records for state tax returns as well?\">4. Should tax preparers keep records for state tax returns as well?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#5_What_should_tax_preparers_do_with_old_records_once_the_retention_period_has_expired\" title=\"5. What should tax preparers do with old records once the retention period has expired?\">5. What should tax preparers do with old records once the retention period has expired?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#6_Are_there_any_penalties_for_failing_to_keep_records_for_the_required_period_of_time\" title=\"6. Are there any penalties for failing to keep records for the required period of time?\">6. Are there any penalties for failing to keep records for the required period of time?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#7_Can_tax_preparers_keep_records_for_longer_than_the_required_three_years\" title=\"7. Can tax preparers keep records for longer than the required three years?\">7. Can tax preparers keep records for longer than the required three years?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#8_Are_there_any_specific_guidelines_for_how_records_should_be_organized_and_stored\" title=\"8. Are there any specific guidelines for how records should be organized and stored?\">8. Are there any specific guidelines for how records should be organized and stored?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#9_Do_tax_preparers_need_to_keep_physical_copies_of_records_or_are_digital_copies_sufficient\" title=\"9. Do tax preparers need to keep physical copies of records, or are digital copies sufficient?\">9. Do tax preparers need to keep physical copies of records, or are digital copies sufficient?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#10_If_a_tax_preparer_is_no_longer_in_business_do_they_still_need_to_keep_records\" title=\"10. If a tax preparer is no longer in business, do they still need to keep records?\">10. If a tax preparer is no longer in business, do they still need to keep records?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#11_Can_tax_preparers_store_records_in_the_cloud\" title=\"11. Can tax preparers store records in the cloud?\">11. Can tax preparers store records in the cloud?<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#12_Are_there_any_exceptions_to_the_three-year_record_retention_requirement\" title=\"12. Are there any exceptions to the three-year record retention requirement?\">12. Are there any exceptions to the three-year record retention requirement?<\/a><\/li><\/ul><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"How_long_do_tax_preparers_have_to_keep_records\"><\/span>How long do tax preparers have to keep records?<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Tax preparers are required by law to keep records for a certain period of time in order to comply with regulations set forth by the Internal Revenue Service (IRS). These records are essential for preparing accurate tax returns and in the event of an audit. So, how long do tax preparers have to keep records?<\/p>\n<p><b>According to the IRS, tax preparers should keep records for at least three years from the date the tax return was filed, or the due date of the return, whichever is later.<\/b> This means that if a tax preparer filed a tax return on April 15, 2021, they should keep records related to that return until at least April 15, 2024. However, there are some exceptions to this rule, such as in cases of fraud or failure to file a tax return.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"FAQs\"><\/span>FAQs:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<h3><span class=\"ez-toc-section\" id=\"1_Can_tax_preparers_keep_records_electronically\"><\/span>1. Can tax preparers keep records electronically?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, tax preparers are allowed to keep records electronically as long as they are able to produce them in the event of an audit.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"2_What_type_of_records_should_tax_preparers_keep\"><\/span>2. What type of records should tax preparers keep?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nTax preparers should keep copies of all tax returns, supporting documents, receipts, invoices, and any other records related to income, deductions, and credits claimed on the tax return.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"3_If_a_tax_preparer_no_longer_prepares_tax_returns_do_they_still_need_to_keep_records\"><\/span>3. If a tax preparer no longer prepares tax returns, do they still need to keep records?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, tax preparers should still keep records even if they no longer prepare tax returns, as they may be required to produce them in the event of an audit.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"4_Should_tax_preparers_keep_records_for_state_tax_returns_as_well\"><\/span>4. Should tax preparers keep records for state tax returns as well?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, tax preparers should keep records for both federal and state tax returns for at least three years from the date the returns were filed.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"5_What_should_tax_preparers_do_with_old_records_once_the_retention_period_has_expired\"><\/span>5. What should tax preparers do with old records once the retention period has expired?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nTax preparers should securely dispose of old records by shredding or destroying them to protect sensitive information.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"6_Are_there_any_penalties_for_failing_to_keep_records_for_the_required_period_of_time\"><\/span>6. Are there any penalties for failing to keep records for the required period of time?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nFailure to keep records for the required period of time can result in penalties from the IRS and may also make it difficult to defend against an audit.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"7_Can_tax_preparers_keep_records_for_longer_than_the_required_three_years\"><\/span>7. Can tax preparers keep records for longer than the required three years?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, tax preparers can choose to keep records for longer than the required three years if they believe it is necessary for their own records management purposes.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"8_Are_there_any_specific_guidelines_for_how_records_should_be_organized_and_stored\"><\/span>8. Are there any specific guidelines for how records should be organized and stored?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nWhile there are no specific guidelines from the IRS on how records should be organized and stored, tax preparers should keep records in a secure and organized manner for easy retrieval.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"9_Do_tax_preparers_need_to_keep_physical_copies_of_records_or_are_digital_copies_sufficient\"><\/span>9. Do tax preparers need to keep physical copies of records, or are digital copies sufficient?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nTax preparers can keep either physical or digital copies of records, as long as they are able to produce them in the event of an audit.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"10_If_a_tax_preparer_is_no_longer_in_business_do_they_still_need_to_keep_records\"><\/span>10. If a tax preparer is no longer in business, do they still need to keep records?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, even if a tax preparer is no longer in business, they should still keep records for the required period of time in case they are needed in the future.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"11_Can_tax_preparers_store_records_in_the_cloud\"><\/span>11. Can tax preparers store records in the cloud?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, tax preparers can choose to store records in the cloud as long as they use a secure and reputable cloud storage provider.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"12_Are_there_any_exceptions_to_the_three-year_record_retention_requirement\"><\/span>12. Are there any exceptions to the three-year record retention requirement?<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>\nYes, there are exceptions to the three-year record retention requirement, such as in cases of fraud or failure to file a tax return, where records may need to be kept for a longer period of time.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>How long do tax preparers have to keep records? Tax preparers are required by law to keep records for a certain period of time in order to comply with regulations set forth by the Internal Revenue Service (IRS). These records are essential for preparing accurate tax returns and in the event of an audit. So, &#8230; <\/p>\n<p class=\"read-more-container\"><a title=\"How long do tax preparers have to keep records?\" class=\"read-more button\" href=\"https:\/\/namso-gen.co\/blog\/how-long-do-tax-preparers-have-to-keep-records\/#more-119236\">Read more<span class=\"screen-reader-text\">How long do tax preparers have to keep records?<\/span><\/a><\/p>\n","protected":false},"author":21,"featured_media":107420,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[86279],"tags":[],"class_list":["post-119236","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-learn","no-featured-image-padding"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.1 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How long do tax preparers have to keep records?<\/title>\n<meta name=\"description\" content=\"How long do tax preparers have to keep records? 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