How to copy the value not the formula in Excel?

Copying values instead of formulas in Excel can be a common need when you want to transfer data without altering the underlying calculations. While Excel typically copies both the value and the formula by default, there are several ways to only copy the value. Here’s how:

Method 1: Paste Special

The most straightforward way to copy values instead of formulas in Excel is by using the Paste Special feature. Here’s how you can do it:

1. Select the cell or range of cells that contain the data you want to copy.
2. Right-click on the selection and choose “Copy” or press Ctrl + C on your keyboard.
3. Right-click on the destination cell or range where you want to paste the values.
4. Click on the “Paste Special” option.
5. In the Paste Special dialog box, choose “Values” and click OK.

By following these steps, you are copying only the values without the formulas associated with them.

Method 2: Drag and Drop

Another way to copy values instead of formulas is by using the drag-and-drop method. Here’s how you can do it:

1. Select the cell or range of cells that contain the data you want to copy.
2. Move your cursor to the border of the selection until you see a four-sided arrow cursor.
3. Hold down the Ctrl key on your keyboard.
4. Drag the selection to the destination cell or range where you want to paste the values.
5. Release the Ctrl key and the mouse button.

By holding down the Ctrl key while dragging and dropping, you are instructing Excel to copy only the values.

Method 3: Using the Fill Handle

You can also copy values instead of formulas using the fill handle feature in Excel. Here’s how you can do it:

1. Select the cell that contains the data you want to copy.
2. Move your cursor to the bottom-right corner of the selection until you see a small square known as the fill handle.
3. Click and drag the fill handle to the destination cells where you want to paste the values.

By dragging the fill handle to the destination cells, Excel will copy only the values without the formulas.

Method 4: Using the Value Function

If you want to copy values from a formula without changing the original formula, you can use the VALUE function. Here’s how you can do it:

1. Enter the formula in a cell to calculate the desired value.
2. In another cell, use the formula =VALUE(cell) where “cell” is the reference to the cell containing the original formula.
3. Press Enter to get the value extracted from the formula.

By using the VALUE function, you can copy the value generated by a formula without copying the formula itself.

Related FAQs:

1. Can I copy values without altering the source data in Excel?

Yes, you can copy values without altering the source data by using the Paste Special feature in Excel.

2. How can I copy only the formatting of a cell in Excel?

To copy only the formatting of a cell, you can use the Format Painter feature in Excel.

3. Is there a way to copy values between workbooks in Excel?

Yes, you can copy values between workbooks by opening both workbooks and using the Paste Special feature.

4. Can I copy values without copying the number formatting in Excel?

Yes, you can copy values without copying the number formatting by choosing the “Values” option in the Paste Special dialog box.

5. How can I copy values without copying the borders and cell styles in Excel?

To copy values without copying the borders and cell styles, you can use the Paste Special feature and select only the “Values” option.

6. Is there a way to copy values without copying conditional formatting in Excel?

Yes, you can copy values without copying conditional formatting by using the Paste Special feature and choosing the “Values” option.

7. Can I copy values without copying the column width in Excel?

Yes, you can copy values without copying the column width by adjusting the column width after pasting the values.

8. How can I copy only the visible cells in a filtered range in Excel?

To copy only the visible cells in a filtered range, you can use the Paste Special feature and select the “Values” option.

9. Is there a shortcut key to paste values in Excel?

Yes, you can use the shortcut key Ctrl + Alt + V to open the Paste Special dialog box and choose the “Values” option to paste values.

10. Can I copy values without copying the comments in Excel?

Yes, you can copy values without copying comments by using the Paste Special feature and selecting only the “Values” option.

11. How can I copy values without copying hyperlinks in Excel?

To copy values without copying hyperlinks, you can use the Paste Special feature and choose the “Values” option.

12. Is there a way to copy values without copying data validation in Excel?

Yes, you can copy values without copying data validation by using the Paste Special feature and selecting only the “Values” option.

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